Careers

Croatan Institute is now hiring for two positions: a full-time Executive Assistant and Operations Coordinator. 

Croatan Institute is an independent, nonprofit research and action institute whose mission is to build social equity and ecological resilience by leveraging finance to create pathways to a just economy. The Institute is seeking a diligent, flexible, and highly motivated individual to support ongoing research and projects.

Our work at the nexus of finance, social equity and ecological resilience addresses the following cross-cutting themes:

    • Accountability
    • Business & Human Rights
    • Climate Solutions
    • Equity & Inclusion
    • Farming & Forestry
    • Food Systems
    • Frameworks & Data Analytics
    • Resilient Communities

Since the Institute’s launch in 2014, we have rapidly established a reputation for rigorous, cutting-edge research and advocacy on a wide range of issues in sustainable finance and resilient economic development. Based in the research triangle region of North Carolina, with an extended team of affiliates in the Northeast, the Midwest, the South, and Geneva, Switzerland, the Institute is an early stage, entrepreneurial nonprofit working at the critical nexus where finance, sustainability, and economic development intersect. 

The candidates will be expected to work remotely, with a preference for those located in Durham, NC, or the Boston area, which would include some in-office hours. Candidates in other locations could take advantage of in-person collaboration when in areas where our colleagues are located. Candidates must be legally authorized to work in the US for this position

Executive Assistant

Hours: Full-Time

Responsibilities

  • Daily and weekly task management, scheduling, and agenda-setting with one of the Institute’s Senior Executives
  • Provide administrative support to the Institute’s local and remote teams and Board of Directors, such as coordinating meetings, event planning, arranging travel, processing reimbursement requests, and purchasing office equipment and supplies
  • Schedule appointments and conference calls across multiple time zones
  • Assist with research and establishment of new systems for supporting operations
  • Assist with email communications, website, and contact relationship management
  • Assist with financial and other record keeping, such as saving backup documentation for expenses and simple bookkeeping in organization’s accounting systems
  • Assist with onboarding of new staff and coordinating across the team to foster exchange of ideas and team-building 

Operations Coordinator

Hours: Full-Time

Responsibilities

  • Work with senior staff to coordinate the implementation of the Institute’s Strategic Plan 2021-2023by ensuring multiple cross-functional teams meet strategic planning-related timelines and deliverables effectively and efficiently, including taking an active role working on the organization’s operations, human resources (HR), finances, technology systems and tools
  • Grow the efficiency of existing organizational processes and procedures to enhance and sustain the organization’s internal capacity
  • Conduct HR processes such as employee recruiting, hiring, onboarding, monitoring PTO, supporting internal and external training and career advancement opportunities
  • Work with senior staff to monitor hours and benefits for employees monthly and support external accountant in running monthly payroll
  • Research improvements to benefits to improve employee wellbeing and retention
  • Work with senior staff to review, revise, maintain, and communicate changes to HR policies
  • Coordinate across teams to foster exchange of ideas and provide institute-wide learning
  • Support external accountant with preparing invoices and tracking accounts receivable payments, and send acknowledgments of payments and donations received
  • Liaise with vendors and external accountant in sending timely payments
  • Support staff reimbursement process and payments
  • Conduct basic bookkeeping to help record accounts receivable and accounts payable in accounting systems
  • Support quarterly reporting to the staff and the Board, including quarterly financials and tracking impact metrics, annual IRS Form 990 filing, grant applications, and other financial reports
  • Work with senior staff to conduct budget reviews and communicate cost plans for the Institute
  • Support implementation and use of Salesforce as a contact relationship management tool for the organization
  • Facilitate use of and improvements in collaborative workplace platforms and organizational technology for implementation across teams (e.g., Microsoft Teams, Google Drive, Salesforce, Asana, Harvest)
  • Setup and support staff with technology systems and tools